Stage 1 · Enquiry
A customer asks for a Deutz BF6M1013. Thirty seconds later it's F-2026-014 — a file with a number, not a message with a scroll-back.
Ashish opened the file · 2 Jun
F-2026-014Enquiry
Received USD 0 · Outstanding USD 84,500
Stage 2 · Offer sent
Your quotation attaches to the file. Nine days of silence later, the file turns amber on its own — red at fourteen.
Ashish moved to Offer sent · 4 Jun
F-2026-0149 days in stage
Received USD 0 · Outstanding USD 84,500
Stage 3 · PI issued
Upload the PI. ProcureERP reads it and suggests the values — each one wearing a “Suggested — please check” badge. Nothing saves until you say so.
Ashish moved to PI issued · 6 Jun
F-2026-014PI issued
Received USD 0 · Outstanding USD 84,500
Stage 4 · Advance received
TT 30/70? Log the 30% against the file with its reference. The money box updates itself — per currency, never mixed.
Imran recorded a payment in · 9 Jun
F-2026-014Advance received
Received USD 25,350 · Outstanding USD 59,150
Stage 5 · In production
Supplier payments out, with references. One glance answers “what have we paid the factory, and what do we still owe?”
Imran recorded a payment out · 10 Jun
F-2026-014In production
Received USD 25,350 · Outstanding USD 59,150
Stage 6 · Shipped
BL, packing list, COO — filed by category on the file, not floating in a thread. Shared by private links that expire in 60 seconds.
Ashish moved to Shipped · 12 Jun
F-2026-014Shipped
Received USD 25,350 · Outstanding USD 59,150
Stage 7 · Delivered
Balance received, logged, reconciled. Outstanding: zero. The file knows before you do.
Imran recorded the balance · 26 Jun
F-2026-014Delivered
Received USD 84,500 · Outstanding USD 0
Stage 8 · Closed
Close the file. Every stage move, every payment, every document — attributed and permanent. Two years from now, the whole story in one place.
Ashish closed the file · 28 Jun
F-2026-014CLOSED
Received USD 84,500 · Outstanding USD 0